GOVERNMENT OF INDIA
INDIAN AUDIT & ACCOUNTS DEPARTMENT
OFFICE OF THE PRINICIPAL DIRECTOR
REGIONAL TRAINING INSTITUTE, RANCHI
JHARKHAND, RANCHI - 834002

    BID DOCUMENT FOR  
DEPLOYMENT OF HOUSEKEEPING STAFF, SECURITY, MTS,DRIVER, DEO & CANTEEN STAFF in O/o THE PRINICIPAL DIRECTOR
REGIONAL TRAINING INSTITUTE, RANCHI
JHARKHAND, RANCHI - 834002

           
(Visit us at www.rtiranchi.cag.gov.in)


BID DOCUMENT DETAILS

PAGE No.

Notice Inviting Bid

3

Scope of Work/Schedule of services

4

Annexure ‘A’ - Technical Bid & Information of Bidders

5-6

Annexure ‘B’ - Financial Bid

7-8

Annexure ‘C’ -  Contract Agreement Form

9-11

 

GOVT. OF INDIA
OFFICE OF THE PRINCIPAL DIRECTOR, REGIONAL TRAINING INSTITUTE, RANCHI
JHARKHAND, RANCHI – 834002
BID NOTICE
Sealed Bids are invited under two bid system from  experienced and reputed Manpower Agencies on behalf of the Principal Director, Regional Training Institute, Ranchi, Jharkhand, for outsourcing of manpower in various category as indicated in the ‘Financial Bid’ for the period from 01-04-2019 to 31-03-2020.


Sl. No.

Activity Description

Time Schedule

  •  

Bid No.

No. RTI Ranchi/Outsourcing/2019-20/01 dated 04-03-2019

  •  

Time and last date of issue of Bid Document

Between 10.00 Hrs and 17.00 Hrs on all working days
05-03-2019 to 15-03-2019(May be downloaded from website also)

  •  

Time and last date of depositing bid

17:00 Hrs of    22-03-2019

  •  

Time and date of
Opening of Bid/Bid

16.30 Hrs  of     25-03-2019

  •  

Minimum validity of bid offer

60 days from the date of bid opening.

  •  

Bid Security

₹50,000/-

  •  

Performance Security

₹1,00,000/-

 

9.

Duration of contract

Valid for a period of one year and extendable for one more term, if agreed mutually.

Intending eligible bidders may obtain Bid Document from O/o the Principal Director, Regional Training Institute, Ranchi, Jharkhand free of cost on any working day (i.e. Monday to Friday from 10:00 Hrs. to 17:00 Hrs) from 05-03-2019 to 15-03-2019. Bid documents downloaded from the web site www.rtiranchi.cag.gov.in are also acceptable.

The Technical Bids will be opened in Conference Hall of this office on 25 March 2019 at 16:30 hours by the authorized Committee in the presence of such bidders who may wish to be present. The financial bids of only those bidders, whose Technical Bid is accepted, shall be opened by the Committee authorized for the purpose on the same day after selection of the technically qualified bidders.

The Competent Authority reserves the right to reject any or all the bids without assigning any reason and the decision of the Principal Director, Regional Training Institute, Ranchi, Jharkhand -834002 shall be final and binding.

Successful bidder will have to enter into contract with this office signing the contact document the format of which has been enclosed as Annexure “C” with the bid document.

 

Agreement placed as Annexure ‘C’ can be modified anytime before final execution.

Sd/-

(MITHELESH KUMAR JHA)
Audit Officer/Admn.
O/o PD, RTI, Ranchi, Jharkhand 834 002

SCOPE OF WORK/ SCHEDULE OF SERVICES

A:        HOUSEKEEPING

 

 

B:        Scope of MTS/Security related duties:

1.         General Cleanliness and upkeep of Section /Unit
2.         Sanitation work of building /office
3.         Cleaning of building and fixtures etc
4.         Watch and Ward duties
5.         Opening and Closing of rooms
6.         Upkeeping of Parks,Lawns ,Potted Pots and etc.,
7.         Dusting of Furniture etc.,
8.         Maintenance of Office equipments /fixtures and fittings and provide necessary assistance
for running of such equipments
9.         Driving of Vehicles, if in possession of valid Driving Licence
10.       Any other work assigned by superior authority under which the person deployed.

C:        Driver

be borne by the contractor.

D:        DEO

 

E.      Canteen Staff

  

ANNEXURE “A”

Technical Bids

Technical Bid: Technical Bid should be prepared as per the instructions given in the Bid Document along with all required information, documents in support of the minimum eligibility criteria, valid EMD of requisite amount.

 

Sl. No.

Particulars

To be filled in by the Bidder

  •  

Details of Bid Security Deposit(EMD)

 

 

  • Amount

 

 

  • Draft No. and Date and issuing Bank

 

  •  

List of self attested copies of latest

 

  •  
  • Labour licence registration

[Attach as enclosure and refer here.]

 

  • Copies of IT returns of last three years

-------Do------

 

  • ESIC Registration with Code No.

-------Do------

 

  • EPF Registration No.

-------Do------

 

  • PAN/TAN Card No.

-------Do------

 

  • G.S.T. No.

-------Do------

  •  

A notarized affidavit and undertaking that the Company has its own trained manpower on its rolls and the workers employed would be paid only through bank account/E-payment at least minimum wages (both for skilled and unskilled) as per orders of Government of India and oblige all statutory requirements with respect to ESI, EPF etc., with reference to those workers. 

 

  •  

Undertaking that the company should abide by General Terms and conditions of this office. A notarized affidavit on a stamp paper of appropriate value to the effect that they have not been blacklisted or their business dealing with the Government Ministries/Departments have not been banned.

 

 

Authorized Signatory of the firm

 

General Information of the Bidders

Sl. No.

Particulars

To be filled by the firm

  •  

Name of the firm/Company

 

  •  

Address of the firm.

 

  •  

Tel. No. with STD code.

 

  •  

Mobile No.

 

  •  

E-mail.

 

  •  

Website Address

 

  •  

Registration & incorporation particulars of the firm/Company

[Attach as enclosure and refer here.]

  •  

Private Limited
Public Limited
If any other- Please specify

 

  •  

Name of Director (s)/Manager

 

  •  

Email ID of Director (s) /Manager

 

  •  

Mobile No. of Director (s) /Manager

 

  •  

Bidder’s account number, name of the bank, its address

[Attach as enclosure and refer here.]

  •  

Permanent Account Number(Please attach copies of income tax return for the last three years)

 

  •  

Service Tax number/Goods & Service Tax Number (Attach copies of registration)

 

  •  

TIN number/GST number

 

  •  

EPF registration number (attach copy)

[Attach as enclosure and refer here.]

  •  

ESIC Registration number (attach copy)

[Attach as enclosure and refer here.]

  •  

Particulars of EMD :
Demand Draft/Bank Guarantee No.
Date
Name of Bank
Address of Bank
Validity of BG/DD

[Attach as enclosure and refer here.]

 

 

 

Authorized Signatory of the firm

 

ANNEXURE “B”

FINANCIAL BID

(i) The wages payable to the outsourced employees shall be the minimum wages plus VDA determined by the govt. from time to time. The EIS and EPF shall also be as per statutory requirement. The bidder is required to quote its Service Charge in Table given below:

(ii) The consolidated monthly amount/prices shall be inclusive of all charges including your contribution towards ESIC, EPF and Service Charges.

(iii) The prices in the Price Schedule shall show separately applicable taxes as may be levied by the Government from time-to-time and the same shall be charged in addition to the applicable rate.

(iv) The Contractor shall mandatorily ensure that the cost per head as shown in the Table below is paid as monthly wages to their employees who are deployed in Client’s premises for different services.

 

Sl. No.

Particulars

Housekeeping(6)
Canteen Attendant(1)
Unskilled Total - 07

Assistant Halwai-cum-Cook(1)
Security/MTS(4)
Semi-skilled Total 5

DEO(1)
Halwai-cum-Cook(2)
Driver(1)
Total (3) Skilled

1

Wages (in ₹): the latest wages including VDA as announced by GoI or the concerned State Govt., whichever is higher.

466

527

617

2

Wages for 26 days for 1 person

12116

13702

16042

3

ESI @ 4.75%

576

651

762

4

EPF @ 13.16%

1595

1803

2111

5

Total

14287

16156

18915

6

Service Charge (In ₹)

 

 

 

7

Other charges, if any.

 

 

 

8

Total

 

 

 

9

Goods & Services Tax @ 18%

 

 

 

10

Total

 

 

 

11

Total amount for each item of service

 

 

 

12

Grand Total for Supply of HK, Security/MTS, DEO, Driver & Canteen Staff per month.

(This page to be printed in landscape view)

 

 

 

Authorized Signatory of the firm

 

ANNEXURE “C”

Agreement

THIS AGREEMENT is made on …………………..between Principal Director, Regional Training Institute, Ranchi 834 002 (hereinafter referred to as “Client” which expression unless excluded or repugnant to the context be deemed to include his successors and assigns), and whose principal place of office is at Ranchi-834 002 .
AND
M/s……………………………………………….……………..having its registered office at……………………………………………………………..(hereinafter referred to as “the Contractor” which expression shall unless excluded by or repugnant to the context be deemed to include his successors, heirs, executors, administrators, representatives and assigns) of the other part for providing manpower for Housekeeping, Security, Driver, DEO, Halwai-cum-Cook, Assistant Halwai-cum-Cook, Canteen Attendant and MTS related services to the Client.

NOW THIS AGREEMENT WITNESSTH as follows:

WHEREAS the Client invited bids through open bid, vide Notice Inviting Bid dated ___________________ for “hiring of manpower for Housekeeping, Security, Driver, DEO, Halwai-cum-Cook, Assistant Halwai-cum-Cook, Canteen Attendant and MTS related services at its office” under Bid No. ___________________.

AND WHEREAS the Contractor submitted his bid vide………………………………… in accordance with the procedure mentioned along with the bid documents and represented therein that it fulfils all the requirements and has resources and competence to provide the requisite services to the Client

AND WHEREAS the Client has selected M/s……………………………………..as the successful bidder (“the Contractor”) pursuant to the bidding process and negotiation of contract prices, awarded the Letter of Acceptance (LoA) No. …………………, to the Contractor on …………………… for a total sum of ……………….. (Rupees………………… Only).

AND WHEREAS the Client desires that the manpower for Housekeeping, Security, Driver, DEO, Halwai-cum-Cook, Assistant Halwai-cum-Cook, Canteen Attendant and MTS related services (as defined in the Bidding Document) be provided, performed, executed and completed by the Contractor, and wishes to appoint the Contractor for carrying out such services.

AND WHEREAS the Contractor acknowledges that the Client shall enter into contracts with other contractors / parties for the Housekeeping, Security, Driver, DEO, Halwai-cum-Cook, Assistant Halwai-cum-Cook, Canteen Attendant and MTS related services in case the Contractor falls into breach of the terms and conditions as stipulated in the Bid Document and it shall waive its claim whatsoever in this regard.

AND WHEREAS the terms and conditions of this Contract have been fully negotiated between the Client and the Contractor as parties with competent authority of equal standing.

AND WHEREAS the Contractor has fully read, understood and shall abide by all the terms and conditions as stipulated in the Bid Documents for providing manpower for Housekeeping, Security, Driver, DEO, Halwai-cum-Cook, Assistant Halwai-cum-Cook, Canteen Attendant and MTS related

 

services in the Client’s premises, failing which the Contract is liable to be terminated at any time, without assigning any reasons by the Client.

AND WHEREAS the Contractor shall be responsible for payment of GST, the documentary proof of the same must be submitted within one month of payment of particular bill to which the GST is related.

AND WHEREAS the Client and the Contractor agree as follows:

 

 

 

 

 

 

 

 

 

In addition to the above, the following documents shall be deemed to form and be read and construed as part of this Agreement. This Agreement shall prevail over all other Contract documents.

(a) The Letter of Acceptance (L.o.A.) issued by the Client.
(b) Notice to Proceed/Work order (NTP) issued by the Client.
(c) The complete Bid, as submitted by the Contractor.
(d) The Addenda, if any, issued by the Client.
(e) Any other documents forming part of this Contract Agreement till date. (Performance Bank Guarantee, Bank Guarantee)
(f) Charges – Schedule annexed to this Agreement
(g) Supplementary Agreements executed from time to time.

Any changes/modifications/amendments required to be incorporated in the Contract Agreement at a later stage shall be discussed and mutually agreed to by both the parties and such supplementary agreements shall be binding on both the parties and shall form part of this contract agreement.

This Contract shall be governed by and construed in accordance with the laws of India. Dispute, if any, shall be resolved through joint discussion failing which the matter shall be referred for arbitration to a sole arbitrator to be appointed by the Client in accordance with the provision of the Arbitration & Conciliation Act, 1996. The contract shall be subject to the exclusive jurisdiction of the Courts in Ranchi.

IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed in accordance with the laws of India on the day, month and year indicated above.

 

Signed on behalf of the Contractor                        
Signed on Behalf of the Client
(Authorised Signatory)
Audit Officer/Admn
O/o Principal Director, RTI, Ranchi